If you want to start your automatic replies now, leave the “Turn on this rule” option checked then “Finish,” else uncheck the option until you’re ready.Now call your rule something e.g., Out of Office.Add any required exceptions then “Next.”.Click on your template then “Open” > “Next.”.

Select “User Templates in File System” from the “Select a Reply Template” option in “Look In.”.

Below “Step 2: Edit the rule description” select the highlighted text for a “specific template.”.

Below “Step 1: Select action(s) ” then click on “reply using a specific template.”.

Click on “Yes” to confirm the rule for all messages.

Leave Steps 1 and 2 options unchanged to reply to all of your messages then “Next.”.

Select “Apply rule on message I receive” beneath the “Start from a blank rule” then “Next.”.

On the “E-mail Rules” tab in the “Rules and Alerts” box select “New Rule.”.

Click on “File” > “Manage Rules & Alerts.”.Enter the name of your template in the “Save as type” pull-down menu then click on “Outlook Template (*.oft).”.Complete the subject and response for your template.Launch Outlook then select “File” to display your account information options.

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